Gallery AI
ContactArtist ApplicationCloud workspace ↗View source ↗
Private-first gallery automation

Less admin.
More art.

An n8n automation system that connects gallery data, calendars, Gmail, and a locally running Qwen model to support artist onboarding, opportunity discovery, collector assistance, and weekly reporting.

Explore the workflowsContact us
Four connected agents

Built around real gallery work.

Click a card, drag sideways, scroll horizontally, or use the arrow keys to move through the workflows — then open any agent live.

Artist onboarding
01

Artist onboarding

Captures artist information, creates a concise AI-assisted summary, updates the database, and prepares communication.

Open agent
Opportunity finder
02

Opportunity finder

Reviews opportunities against artist profiles and records relevant matches for follow-up.

Open agent
Collector assistant
03

Collector assistant

Uses collector preferences and available artwork data to prepare thoughtful recommendations.

Open agent
Weekly gallery report
04

Weekly gallery report

Combines Sheets and Calendar data, generates an operational summary, and creates a Gmail draft for review.

Open agent

All four agents live in one shared cloud workspace.

Open cloud workspace ↗

The AI Gallery Operating System

Five modules. One intelligent gallery.

  1. 01
    Step 01

    Artist Database

    Your artists, artworks, collectors and enquiries stay in the spreadsheets you already use.

    • Artist Profiles
    • Artworks & Inventory
    • Collector Records
  2. 02
    Step 02

    Smart Calendar

    Shows, studio visits, install days and deadlines are read from your calendar so nothing is missed.

    • Exhibitions
    • Deadlines & Reminders
    • Appointments
  3. 03
    Step 03

    Automation Engine

    n8n is the wiring. It spots a new row or date and passes the right information to the right place.

    • Change Detection
    • Smart Workflows
    • Auto Notifications
  4. 04
    Step 04

    AI Assistant

    A Qwen model running locally through Ollama reads what was gathered and writes the summary or email.

    • Summaries
    • Email Drafts
    • Reports & Insights
  5. 05
    Step 05

    Review & Send

    The finished text lands in Gmail as a draft. You read it, edit it, and press send yourself.

    • Review Drafts
    • Edit Content
    • Send with Confidence

Connected. Automated. Intelligent.

More time for art. Less time for admin.

Design principle

Your gallery data stays under your control.

The AI model runs locally through Ollama. The included workflows are designed for human review, use environment-based configuration, and keep credentials out of the repository.

Contact us

Interested for your gallery?

Tell us a little about your gallery and how you work today. We'll get back to you with what setting this up would look like.